Privacy Policy

Orlando Trip Planner ("we," "us," or "our") operates the website OrlandoTripPlanner.com (the "Site"). We are an independent travel planning and editorial website based in Orlando, Florida, USA.

For privacy-related questions or requests, contact us at: [email protected]

We collect information in the following ways:

A. Information You Provide Directly

• Contact form submissions: When you fill out our contact or consultation request form, we collect your name, email address, phone number (if provided), travel dates, and the message content you submit.
• Email communications: If you email us directly, we retain that correspondence.
• Email newsletter sign-ups: If you subscribe to our email list, we collect your email address and any other information you voluntarily provide.

B. Information Collected Automatically

• Log data: When you visit the Site, our servers automatically record information including your IP address, browser type, operating system, referring URL, pages visited, and time spent on pages.
• Cookies and similar technologies: We use cookies and similar tracking technologies to enhance your experience. See Section 5 (Cookies) for details.
• Analytics data: We may use third-party analytics services (such as Google Analytics) to understand how visitors use the Site. These services collect anonymized usage data.

C. Information from Third Parties

• Affiliate tracking: When you click an affiliate link on our Site, the affiliate program (e.g., Amazon Associates) may share limited data with us about whether a qualifying purchase was made, for commission tracking purposes.

We use the information we collect for the following purposes:

• To provide our services: Processing consultation requests, responding to inquiries, and delivering trip planning guidance.
• To communicate with you: Sending responses to your inquiries, consultation deliverables, and service-related communications.
• To send marketing communications: If you have opted in, sending newsletters, travel tips, and promotional content. You may opt out at any time.
• To improve the Site: Analyzing usage patterns to improve content, navigation, and user experience.
• To track affiliate commissions: Monitoring affiliate link performance for commission accounting purposes.
• To comply with legal obligations: Retaining records as required by applicable law.
• To protect our rights: Detecting and preventing fraud, abuse, or violations of our Terms and Conditions.

We will never sell your personal information to third parties. We do not use your personal information for automated decision-making or profiling.

If you are located in the European Economic Area (EEA) or the United Kingdom, we process your personal data under the following legal bases:

• Consent: Where you have given us explicit consent (e.g., newsletter sign-up, cookie consent).
• Contract: Where processing is necessary to fulfill a service you have requested (e.g., a paid consultation).
• Legitimate interests: Where processing is necessary for our legitimate business interests (e.g., analytics, fraud prevention), provided those interests are not overridden by your rights.
• Legal obligation: Where processing is required to comply with applicable law.

We use cookies — small text files stored on your device — and similar technologies to operate and improve the Site. The types of cookies we use include:

• Essential cookies: Necessary for the Site to function properly (e.g., remembering your cookie consent preference). These cannot be disabled.
• Analytics cookies: Used to understand how visitors interact with the Site (e.g., Google Analytics). These are only set with your consent.
• Affiliate tracking cookies: Set by affiliate programs (e.g., Amazon) when you click an affiliate link. These track whether a qualifying purchase is made for commission purposes.

Managing cookies: You can control cookies through your browser settings. Most browsers allow you to refuse cookies or delete existing cookies. Note that disabling certain cookies may affect Site functionality. You can also opt out of Google Analytics tracking at tools.google.com/dlpage/gaoptout.

Our Site displays a cookie consent banner. By clicking "Accept," you consent to the use of non-essential cookies. You may withdraw consent at any time by clearing your browser cookies.

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

• Service providers: We may share information with trusted third-party service providers who assist us in operating the Site (e.g., email service providers, hosting providers, analytics platforms). These providers are contractually obligated to protect your information and may only use it to provide services to us.
• Affiliate programs: Affiliate networks (e.g., Amazon Associates) receive data about link clicks and purchases for commission tracking. See our Affiliate Disclosure for details.
• Legal requirements: We may disclose your information if required to do so by law, court order, or government authority, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.
• Business transfers: In the event of a merger, acquisition, or sale of all or substantially all of our assets, your information may be transferred as part of that transaction. We will notify you of any such change.

Our Site integrates with the following third-party services that may collect data independently:

• Google Analytics: Collects anonymized usage data. Privacy policy: policies.google.com/privacy
• Amazon Associates: Tracks affiliate link clicks and purchases. Privacy policy: Amazon Privacy Notice
• Email service provider: Used to send newsletters and consultation deliverables. Your email address is stored with this provider.

We are not responsible for the privacy practices of these third-party services. We encourage you to review their privacy policies.

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law:

• Contact form submissions: Retained for up to 3 years for business records and follow-up purposes.
• Consultation records: Retained for up to 7 years for accounting and legal compliance purposes.
• Email newsletter subscriptions: Retained until you unsubscribe.
• Analytics data: Retained in anonymized form per the third-party provider's retention policy.

When data is no longer needed, we securely delete or anonymize it.

We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• SSL/TLS encryption for all data transmitted to and from the Site
• Restricted access to personal data on a need-to-know basis
• Regular review of our data collection and storage practices

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information. In the event of a data breach that affects your rights and freedoms, we will notify you as required by applicable law.

Depending on your location, you may have the following rights regarding your personal information:

• Right to access: Request a copy of the personal information we hold about you.
• Right to rectification: Request correction of inaccurate or incomplete information.
• Right to erasure ("right to be forgotten"): Request deletion of your personal information, subject to certain legal exceptions.
• Right to restrict processing: Request that we limit how we use your information.
• Right to data portability: Request a copy of your data in a structured, machine-readable format.
• Right to object: Object to processing based on legitimate interests or for direct marketing purposes.
• Right to withdraw consent: Where processing is based on consent, withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at [email protected]. We will respond within 30 days. We may need to verify your identity before processing your request.

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

• Right to know: The categories and specific pieces of personal information we have collected about you.
• Right to delete: Request deletion of personal information we have collected, subject to exceptions.
• Right to opt out of sale: We do not sell personal information. You do not need to opt out.
• Right to non-discrimination: We will not discriminate against you for exercising your privacy rights.

To submit a California privacy request, email us at [email protected] with "California Privacy Request" in the subject line.

This Site is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us immediately at [email protected]. We will promptly delete such information upon verification.

This Site is operated from the United States. If you are accessing the Site from outside the United States — including from the European Union, United Kingdom, or Canada — please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country.

By using the Site, you consent to the transfer of your information to the United States. Where required by applicable law (e.g., GDPR), we will implement appropriate safeguards for such transfers.

Some browsers include a "Do Not Track" (DNT) feature that signals to websites that you do not want your online activities tracked. Our Site does not currently respond to DNT signals. However, you can manage tracking preferences through your browser's cookie settings and through the cookie consent banner on our Site.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this Policy periodically.

Your continued use of the Site after any changes constitutes your acceptance of the updated Privacy Policy.

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: